Membership Handbook

I. Guild Structure

A. Combatant Titles

1. Knights – Fully trained and combat ready.  Responsible for
training and choreography. Knights are members of the voting council

2. Sergeant at Arms – Assist knights with training and choreography

3. Squire – Combatant in training

4. Combatant aspiring – probationary combatant.

B. Non-Combatant Titles

1. Magister/Magistra – Non-combat equivalent of a knight,
responsible for administrative duties, Magister/Magistra are
members of the voting council

2. Ambassador – Non-combatant equivalent of Sergeant at Arms
responsible for training and coordination of non-combatant

3. Volunteer – The bulk and work-force of the guild

C. Committees

1. Fund-Raising – responsible for planning and coordinating fund

2. Public Relations – responsible for planning and coordinating
interaction with press and promotions

3. Fabrication – responsible for engineering and constructing

II. Guild dues and Fees

A. Guild dues are $60 annual per member, from December through November

1. Members can break payment down to $10 every two months

2. Dues are not prorated (if you join half-way through the year you pay for the entire year… leaving guild half-way through year does not warrant a refund of paid dues.)

B. Event Fees are due per event, amount to be determined each event

1. Event fees are not credited toward guild dues

2. Guild dues must be current and event fee must be paid prior to
participation in said event

III. Guest Policy

A. Members who are in good standing (conduct, dues and fees) are allowed to have one guest per over-night event.

B. Event fees and provisions must be provided by or for each guest

C. Guest request must be submitted no later than 3 weeks before an event and the guest must be approved by the council

D.  Guests under the age of 21 must be accompanied by sponsoring adult after-hours.

IV. Membership Process

A. Applicants must be aged 18 and up, complete membership application, reviewed by council

B. Upon approval, individual becomes probationary member

C. Probation period is from the day of application to four months after next guild event they participate in, or one calendar year, whichever comes first

D. During probation the applicant will be reviewed based on the following criteria:

1. Interaction with other members
2. Attendance and participation
3. Payment of dues and fees

E. At end of probationary period, the council will vote to determine if
membership will be fully accepted. There is no refund of dues or fees

F. Upon request, a member can be put on hold status.

1. This status can be maintained for one calendar year with no dues or fees during said year.

2. after one calendar year the member must decide whether they will return to full status or withdraw from the guild

G. Members who fail to meet the standards of conduct may be placed in probationary status for review.

V. Standards of Conduct

A. Play Nice Rule

1. Members will be patient, courteous and helpful to each other

2. Members will be mindful of each other’s safety and well-being

3. Members will not engage in bad-mouthing each other in public or to other guild members

4. Members will attempt to resolve all personal conflicts with the
offending party

a) Members will forward unresolved complaints to the council for mediation

b) Members will accept judgment of council

5. Bottom line, we work hard but it should be enjoyable, all members
should help make events run smoothly so everyone can have fun

B. Representation

1. All members are spokespersons, but if you’re uncomfortable speaking for the guild forward the person to your house lord or find a council member

2. Members will be professional and courteous when engaging with media, patrons and other guilds

C. Communication and Participation

1. Members are expected to be active and contribute their energy and talents to the guild

2. Merit is rewarded and lack of participation is addressed

3. Members must communicate with their house lord their work or personal schedules that impact participation. Failure to attend without prior coordination is highly discouraged

4. Combatants must participate in physical and combat training

5. Non-combatants must participate in committees, or otherwise engage their talents to further guild goals